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What You Need to Know About Payroll in Germany (Part 1)


Currency: Euro
Wage Payment: Monthly
Tax Year: Calendar Year (Jan-Dec)
Language: German
Website: http://www.bzst.de/EN/Home/home_node.html (Tax Department)
Capital: Berlin

Social Security

All employees working in Germany are generally subject to the German social security system, which consists of the following statutory insurances:

·         Pension Insurance
·         Unemployment Insurance
·         Health Care Insurance
·         Nursing Care Insurance
·         Occupational Accident Insurance

The Calculation Base is Gross Salary. The Contributions by employee are tax deductible. Limits and rates differs as per region.

CALCULATION LOGIC EXPLAINED BELOW:

Pension Insurance: 18.9% of gross salary up to threshold of € 71,400 p.a. (€ 60,000 p.a. for new eastern states of Germany). Contributions are shared equally by employer and employee.

Unemployment insurance: 3.0 % of gross salary up to a threshold of € 71,400 p.a. (€ 60,000 p.a. for new eastern states of Germany); Employer and employee share the contributions equally.

Health care insurance: 15.5 % of gross salary up to a threshold of € 48,600 p.a.; (Allocation: Employer 7.3 % / employee 8.2 %)

Nursing care insurance: 2.05 % of gross salary up to a threshold of € 48,600 p.a.; Employer and employee share the contributions equally. However, employees without children pay 1.275 % instead of 1.025 %. For Saxony, different rates apply.

The occupational accident insurance depends on the industrial sector and the accident risk; these contributions are borne by the employer only

Personal Income Tax

The Tax Year followed in Germany is Jan-Dec. Regular income is taxes on accrual basis on other hand one time payments are taxed on receipt basis. The Payment Frequency is Monthly.

Salaries paid or borne by a German employer or German permanent establishment of a foreign employer are subject to wage tax, which is withheld by the employer and credited against the final annual income tax charge. Salaries which are paid by a foreign employer and recharged to a German company are as well subject to withholding tax.

Progressive Tax Rates are followed in Germany. Tax Rates differ as per Marital Status of Individual. A Solidarity surcharge of 5.5% is levied on the annual income tax amount.

There are tax class for tax rates i.e.

I : Single or divorced/separated
II: Single or divorced/separated with at least one single child living together in the same household
III: Married Spouse with higher income (only one spouse working)
IV: Married (both spouse working)
V: Married Spouse with lower income (only one spouse working)
VI: Second or more employments or requirements to present a wage tax certificate to the employer are not met


Church Tax

Employees are responsible for paying a church tax. The Church tax is withheld from each employees’ total monthly taxable income. The Church tax varies by federal state between 8% and 9%.

Deductions and Relief

·         Personal allowance of EUR 8652 (EUR 17,304 for married couples filing joint return)
·         Standard Deduction of employment related expenses is EUR 1,000.
·         Church Tax
·         Special Tax Relief For Children

A Standard Deduction of EUR 292 and EUR 584 per month per child for each child up to 18 years old, or even up to 25 years old if the child is still in education (no age limit if child is handicapped).

Otherwise a monthly tax free payment of

€ 184 for the first and second
€ 190 for the third and
€ 215 for the fourth child and further children is granted under certain conditions.

Benefit-in-kind

Company Cars, Stock Options


Benefit-in-kind are not taken into account if their value does not exceed EUR 44 in a calendar month.

Next: Part 2 (Statutory Leaves, Overtime and Statutory Reporting)

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